Runs all PTA meetings
Is an unofficial member of all committees except the Nominating Committee
Provides leadership for PTA members, delegates responsibilities to other PTA members, and encourages participation by all parents in all parent activities
Appoints chairs of PTA committees other than standing committees (subject to approval of the Executive Board)
Meets regularly with the Executive Board members to plan the agendas for the General Meetings
Serves on the School Leadership Team
Attends or assures PTA representation at all regular meetings of the Presidents’ Council / Parents’ Advisory Council, ensures PTA representation on PTA committees within Instructional Division 8, and sends a representative to external meetings as needed
Is one of the signers for PTA checks
Helps transfer the PTA records to the incoming Executive Board in June
If there are Co-Presidents, duties are shared - only one would preside over a meeting where both are present

Assists the President or Co-Presidents
Assumes the President’s duties in her/his/their absence or at his/her/their request
Is one of the authorized signers for checks
Helps with the June transfer of PTA records to the incoming Executive Board

Is responsible for all financial affairs and funds of the association
Maintains an updated record of income and expenditures
Is one of the authorized signers for PTA checks
Adheres to and implements all financial procedures established by the PTA
Presents and provides copies of financial reports at all PTA meetings
Prepares and provides the January and June annual accounting reports
Makes available all books or financial records (on school premises) for viewing by PTA members on request
Makes all books or financial records available to the Audit Committee
Prepares all financial records and helps with the June transfer of PTA records to the incoming Executive Board

Maintains the official record of the proceedings and actions of all PTA meetings, including keeping copies of all notices, agendas, sign-in sheets and materials distributed at meetings
Prepares and reads the minutes of each association meeting
Makes the minutes available to all PTA members
Prepares and distributes the agendas for PTA Executive Board and General Meetings
Maintains custody of the association’s records and reports (kept on school premises)
Signs and incorporates all amendments into the bylaws
Ensures that copies of the current bylaws are on file in the Principal’s office
Helps with the June transfer of PTA records to the incoming Executive Board

Reviews, maintains, and responds to all correspondence regarding the PTA
Helps with the June transfer of PTA records to the incoming Executive Board
Chairs the Communication Committee, which produces the PTA newsletter, annual Parent Handbook, Who’s Who at PS 261, the school website, the Calendar and Executive Board email lists, and other parent communications

Has full voting rights on the Executive Board and may fill any committee leadership role voted upon by a majority of the Executive Board

Serves as a liaison between the PTA and the grade he/she represents
Coordinates class parents in the grade represented
Facilitates class lists for the grade represented
Coordinates parent volunteers for the grade represented
Reports from time to time as needed at Executive Board and General Meetings
Grade Representatives for Kindergarten and Pre-Kindergarten are usually elected in September to allow parents new to the school to participate